IT & Cybersecurity Services for Engineering Firms

Industry: Engineering / Energy

IT & Cybersecurity Services for Engineering Firms Introduction

Client Profile

Locations: Multiple offices in the Southeast
Team Size: Mid-sized, growing

Griffith Engineering is a fast-growing engineering firm with multiple offices in the southeast. Known for delivering large-scale infrastructure and design projects, the firm needed a partner that could design, implement, and manage a more secure, collaborative IT environment. This environment needed to keep pace with client demands, reduce risk exposure, and enable workflow improvements and long-term growth.

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IT & Cybersecurity Services for Engineering – The Challenges

Design File Performance & Workflow Friction

• AutoCAD and Revit performance lagged, disrupting productivity and delaying project progress.
• Large project files were difficult to sync and manage across offices.
• File versioning issues caused rework and errors in proposals and submittals.
• Plotting large-format files created bottlenecks.

Collaboration & Field Access Limitations

• Engineers struggled to access drawing files, proposals, and project documentation while in the field.
• Remote offices experienced inconsistent connectivity and performance.
• Communication between locations relied on manual workarounds.

Administrative Inefficiencies

• Slow and complicated invoicing process led to billing delays and added labor costs.
• High printing and plotting costs due to lack of cost auditing and underuse of digital file sharing tools.
• Limited process automation increased operational overhead.
• Lack of hardware standardization led to inconsistent user experiences and more downtime.

Cybersecurity Gaps & Insurance Concerns

• No centralized IT leadership or strategy.
• Disqualified from bidding on some projects due to unmet client cybersecurity requirements.
• Security tools were inconsistently deployed and monitored.
• Client data and sensitive project files lacked standardized protection.
• Pressure to meet cyber insurance requirements without internal expertise.
• Faced steep premiums and ineligibility for cyber insurance.
• High HR risks due to missing employee policies.

“The biggest pain point was performance. We had fast engineers, but slow systems and inefficient workflows. There is a definite improvement in responsiveness with Boost IT. You quickly resolve issues so we aren’t spending a lot of downtime and have more time for our customers.”
Jaime Fernandez, Engineer

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IT & Cybersecurity Services for Engineering – Solutions Implemented

A Modernized IT Foundation in One Weekend

The consolidation was performed during one weekend so as not to interrupt workflow. The engineers logged out of the old system when they went home on Friday. Upon arrival on Monday, they logged into upgraded hardware, had faster internet and network access, and high performance. With the consolidated server that we installed, communications with the other offices and their customers significantly improved.

• Completed a full infrastructure overhaul in a single weekend.
• Upgraded outdated servers to increase reliability and performance.
• Replaced aging switches and consolidated hardware for faster speeds and reduced support needs.
• Eliminated on-site servers at remote offices to cut maintenance, licensing, and backup costs.

Enhanced Collaboration & Access 

• Provided a remote access solution that’s as fast and reliable as being in the office.
• Migrated drawing files, proposals, and submittals to a hybrid cloud system for secure, real-time access.
• Enabled secure file & photo sharing and collaboration across office and field teams.
• Deployed Microsoft Teams to develop a more efficient internal and external meeting management solution & project coordination.
• Migrated company email & documents to Microsoft 365

Simplified Administrative Workflows

• Helped digitize manual invoicing process to reduce turnaround time and labor costs.
• Implemented a cloud-based project time tracking system
• Advised on reducing print and plotting waste by using cloud-based sharing and markup tools.
• Recommended & trained teams on productivity enhancements through better use of Microsoft 365 features.

Improved Cybersecurity, Strategic Direction & Insurance Readiness

• Designed a tailored cybersecurity plan including e-mail and web filtering, advanced endpoint protection, MFA, dark web monitoring, security awareness training, and secure backups.
• Created and documented security policies to support client requirements and internal governance.
• Implemented centralized tools that we manage to offload cybersecurity management and ensure consistent protection.
• Helped the firm qualify for more projects and reduce cyber insurance exposure.
• Established IT ownership and long-term direction through regular Quarterly Business Reviews with a dedicated vCIO.
• Developed and maintained a forward-looking IT roadmap tied to business goals.

“I feel like we just went from a riding lawnmower to a sports car. You guys have been extremely responsive and things are going smoothly. The migration was a really seamless process.”
— Chad Griffith
President, Griffith Engineering

IT & Cybersecurity Services for Engineering – The Results

Lower Costs & Higher Performance

• Extended hardware refresh cycles reduced capital expenses over time.
• Reduced IT hardware costs by 27% through smarter lifecycle planning.
• Cut backup and disaster recovery expenses by 43%.
• Improved system speed and reliability across all offices.
• Consolidated and standardized hardware & infrastructure reduced long-term maintenance and support needs.

Better Collaboration & Productivity

• Gained strategic IT direction and accountability through Quarterly Business Reviews and a dedicated vCIO.
• Seamless access to CAD tools and drawing files from any office or job site.
• Faster turnaround on proposals and submittals with improved file control.
• More efficient meetings and internal communication via Microsoft Teams.
• Streamlined administrative workflows reduced labor overhead and invoicing delays.

Improved Cybersecurity & Project Eligibility

• Reduced risk exposure and improved confidence with client compliance standards.
• Enabled the firm to confidently respond to cybersecurity sections of client RFPs.
• Achieved cyber insurance readiness with documented policies and protections.
• Centralized security tools based on the NIST Cybersecurity Framework enabled consistent threat management.
• Qualified to bid on previously out-of-reach projects with strict IT requirements.

“Boost IT helped us stop putting out fires, created a stable foundation we could build on, and gave us the momentum to focus on innovation and long-term growth.”

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IT & Cybersecurity Services for Engineering Firms Transformation Summary

Partner With a Strategic IT Team That Understands Your Workflows

Engineering firms rely on speed, accuracy, and secure data — and your IT partner should enhance all three. Boost IT works with engineering teams to align infrastructure with project workflows, simplify systems, and make robust cybersecurity achievable.

We don’t just upgrade hardware — we help firms reduce inefficiencies, modernize operations, and improve how projects and teams function. Whether your team uses AutoCAD, Revit, or MicroStation, we’ll design, implement and support you and systems that speed up—not slow down—your work.

Our proven process helps firms eliminate friction, protect sensitive data, and create space for innovation and long-term growth.

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