How To Create a Shared Calendar in Outlook & Office 365

How do I create a separate calendar for sharing in Outlook? (Scroll down for Office 365)


If you would like to create a separate calendar in Exchange you need to use Microsoft Outlook 2007 or later. Other users that want to view your new shared calendar will need to use Microsoft Outlook.

  • Outlook 2013

  • Office 365


How to create a shared calendar in Outlook 2013

    • Open Outlook and click Calendar on the navigation bar at the bottom of the screen

    • Click Home , then Open Calendar and then click Create New Blank Calendarhow to create a shared calendar in outlook

    • Give this calendar a name and also choose where in your mailbox you’d like to save it

    • Click OK

To Share the calendar, you can then:

  • Open Outlook and to the left of the screen click Calendar
  • Right-click on your new calendar
  • Select Share and then Calendar PermissionsOutlook Shared Calendar Permissions
  • Click on the Add button
  • Select the user that you would like to view your new calendar
  • Click on the Add -> button and then click on OKOutlook Shared Calendar Add Users
  • Click on the user’s name in the box that has appeared to highlight them in blue
  • Tick the box that says Folder Visible and then click on OKOutlook Shared Calendar Permissions
  • Click Calendar on the menu on the left

  • Right-click the calendar you want to share and select Share Calendar – this will send another person an invitation to view it

Creating a shared calendar in Office 365

  • Sign into webmail and click Calendar on the blue bar at the top
  • Right click My Calendars and select New CalendarOffice 365 Shared Calendar
  • Give the calendar a name and then press the enter key

To share the calendar you can then:

  • Right click on your new calendar and select Share Calendar
  • Type the email address of the person you want to share the calendar with in the Share with field
  • Using the dropdown menu on the right of the name, choose how much detail you would like them to be able to see
  • If you have multiple calendars, choose which one you want to share using the dropdown menu at the bottom
  • Click the Send button. This will send an invitation to view the calendar.Office 365 Shared Calendar

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